A board portal is an expert governance software that securely and safely provides digital board packs to directors and the secretariat of their organization. Streamlined and automated they allow better collaboration, facilitate enhanced discussions and decision-making, as well as help all stakeholders to align around the strategic direction of the business.
They also reduce the costs of printing couriering, printing and emailing. The capability to access the board's documents and send messages via a secure, private in-app messenger means that board members are in touch anytime even when they're not in the office. They can prepare for meetings and sign documents online or through the app. They can also utilize the video conferencing feature to participate in virtual meetings when they're not able to attend in person.
What to look out for when selecting a board portal
Ask prospective vendors to provide demonstrations, and detailed, comprehensive troubleshooting articles, on their website. They should also be able to provide a complete quote that includes all up-front and ongoing costs. Pricing models may differ and based on flat prices, features or the number of users. It is important to compare.
Security is the most important criterion for a high-quality board portal. It should be able to secure data during transport and at rest and offer an extensive control of authentication and access rights. In addition it should have a disaster recovery plan that includes an uptime assurance and regularly undergo external audits to ensure security, availability and privacy.
disaster recovery planning